Accounting Department Policies - Accounts Payable

All purchases are downloads—no CDs or shipped product.

Accounts Payable Policies Group

This is a Word document (729k) that can be saved to your hard drive and customized for your use.

Policy Templates Accounts - Payable Group

• Job Description: Accounts Payable Administrator
• Accounting for Petty Cash
• Accounting for Postage
• Accounting for Purchase Orders
• Approval of Invoices for Payment
• Capitalization of Fixed Assets
• Use of Certified Mail
• Changes to Chart of Accounts
• Check Signature Authority
• Coding of Expenses
• Request for Sales Tax Resellers ID#
• Reissuing Voided Checks
• Communications with Vendors
• Processing Company Credit Card Transactions
• Custody of Held Checks
• Custody of Facsimile Signature Stamp and Blank Checks
• Distribution of A/P Reports and Timing
• Freight Bill Reconciliation
• Timing for Ordering Checks
• Scheduling 1099 Processing
• Lease payments
• Audit Responsibilities
• Obtaining 1099 Information-Substitute 1099
• Corporate Tax Payments - Due Dates
• Payment of Sales Taxes
• Personal Cash Advance to Employee
• Processing Discounts
• Establishing the System Date for Invoices
• Receiving Invoices by Fax
• Refunds to Customers
• Employee Expense Reimbursements
• Release of Credit Information to Vendors
• Release of W-9 Tax ID Information
• Rent Payments
• Request for Deposit by Vendor
• Software Capitalization
• Telephone Bill Reconciliation
• Timing of Payments to Vendors
• Travel Advance to Employee
• Use of Check Request Form
• Withholding Letter
• Vendor File Maintenance
• Vendor Name & identification Process
• Journal Entries to Control Accounts